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By Lee Ann Stiff on July 30, 2025 in Technology
Lease abstraction plays a central role in commercial real estate operations. When done right, it helps teams manage properties more effectively, reduce risk and make smarter decisions. But as portfolios grow and lease agreements get more complex, the process of abstracting key lease data, especially for accounts payable, becomes increasingly time-consuming, error-prone and frustrating.
Smart Lease, fully integrated with Yardi Voyager 8, uses artificial intelligence to automate the lease abstraction process. As a result, CRE teams get faster access to accurate data with fewer errors and a seamless, connected workflow between lease administration and AP.
Solving CRE pain points
For operators using manual methods and jumping between disconnected systems, lease abstraction can be a bottleneck. Smart Lease helps solve common CRE pain points:
- Manual processes slow things down. Sifting through pages of lease documents and manually entering data takes time and increases the risk of costly errors.
- Searching lease data is difficult. Finding specific terms or clauses across a large portfolio can feel like looking for a needle in a haystack.
- Teams work in silos. Lease data often lives in one system while AP uses another, creating disconnects, duplicate work and delayed payments.
- Limited visibility into data confidence. Disconnected systems are like black boxes: it’s hard to determine what information is accurate and what needs a second look.
Designed with CRE workflows in mind
Purpose-built for CRE, Smart Lease includes the features that address the specific needs of operators, including tools for smart searching, editing and tagging:
- AI-driven lease abstraction pulls key terms, dates and clauses directly into Voyager tables, eliminating manual entry.
- Smart search helps you find exactly what you need, like termination clauses or escalation language, across your entire portfolio.
- Auto-tagging and bookmarks make review easier by highlighting the important sections of your lease documents.
- Real-time editing allows users to make changes directly from the lease screen while keeping everything traceable.
- Confidence scores show how certain the AI is about each abstracted item, helping you know what to trust and what to verify.
- Full integration with Voyager 8 means no more switching between systems or worrying about data consistency.
Real results for commercial real estate teams
With Smart Lease, CRE operators can cut lease abstraction time from weeks to hours, eliminate data entry errors that impact rent and billing, improve AP efficiency, shorten payment cycles and gain company-wide visibility into lease terms. Plus, operators will remain audit-ready with organized, searchable lease data.
Moving past the friction of manual processes and disconnected tools provides a strategic advantage. By combining AI-powered intelligence with deep Voyager integration, Smart Lease delivers accurate, actionable lease data right when and where you need it. That means faster decisions, more efficient workflows and a better way to manage your portfolio.
Want to know more about Yardi’s AI solutions? Check out Yardi Virtuoso.
