7 ways to collaborate with AI in property management training

By Patty Evans on October 8, 2025 in Technology

Property management trainers face increasing pressure to deliver content faster, more personalized and with a measurable impact. Many teams now turn to AI for support. Even so, those with access often underperform compared to those without it. The issue is not the technology but the mindset. Using AI only for quick answers leads to generic training that misses the mark. When we collaborate with AI — pushing ideas back and forth, asking better questions and iterating — the results become smarter, more relevant and far more engaging.

Let’s cover some ways to engage with AI to get answers that are deeper and more satisfying. Then we’ll look at how a new solution, Aspire AI, can help streamline training for you and your staff.

Meet your new training support team

Think of AI as a five-person instructional design team that’s always available and endlessly patient.

The Assistant – speeds up your workflow and handles repetitive tasks
The Coach – helps you reflect, iterate and improve your approach
The Creative Partner – sparks new ideas and fresh perspectives
The Composer – organizes your thoughts into polished formats
The Expert – brings depth, data and domain knowledge to your work

Together, they form your most reliable training support team. This team is always available, infinitely scalable and ready to collaborate without tiring or pushing back on the task at hand.

1. Start with simple prompts

To collaborate with AI, start small. Invite it to help you tackle a current challenge or project you’re actively working on. Try prompts like:

“I need to make fair housing training more engaging for on-site staff. What are some scenario ideas?”
“Create a quick refresher for maintenance techs on lockout/tagout procedures.”
“Suggest a creative activity to reinforce leasing communication skills.”

Pro tip: The most natural way to get started is by speaking your thoughts aloud. Expedite your interactions by using the microphone tool to talk through your ideas just like you would with a colleague. Even narrating a section of your class aloud can spark new ideas or reveal gaps.

2. Let AI interview you

Flip the dynamic. Ask AI to ask you questions about your topic. This draws out your expertise and helps you clarify your own thinking.

“Before you give me ideas, ask me 3 questions I should be able to answer to better understand what I’m teaching.”
“Ask me what outcomes matter most before suggesting improvements.”

3. Ask for variations

Once AI gives you an idea, push it further.

“Make this activity more advanced for experienced managers.”
“Generate two versions: one for maintenance techs and another for leasing staff.”
“Give me three tone options: formal, conversational and motivational.”

4. Fill gaps in your curriculum

Let AI surface blind spots.

“What’s often overlooked in property management onboarding?”
“What compliance topics are trending in multifamily housing?”
“What biases or misunderstandings does my audience have before training?”

5. Collaborate on assignment design

AI can help turn training concepts into practical, measurable assignments that build real-world judgment and confidence. Tell it:

“Write three situational quiz questions for a leasing agent learning to handle difficult residents.”
“Design a five-minute team challenge that reinforces workplace safety for maintenance staff.”
“Create a short reflection prompt for supervisors in leadership training.”
“Suggest a role-play scenario to practice conflict resolution with residents.”

6. Translate & localize your training

Have AI help adapt your content for different languages, regions or learner groups. AI ensures your training resonates with every audience while maintaining compliance and consistency Try prompts like:

“Translate this fair housing lesson into Spanish using neutral, professional language.”
“Localize this safety scenario for our Canadian properties while keeping OSHA references relevant.”
“Revise this example for a senior living audience while maintaining compliance focus.”
“Adapt this quiz so cultural references are neutral and inclusive.”

7. Reflect together

After a session, use AI as your post-class coach to identify what worked and what to try next. Try these for starters:

“Summarize what worked well and what I could improve from this training.”
“Suggest three quick engagement techniques I could use next time.”
“Write follow-up questions to include in my learner feedback survey.”

What is Aspire AI?

Aspire AI is a training program that delivers personalized learning experiences. It offers virtual training, live events, direct coaching and more. With Aspire AI in Yardi Aspire Platinum, a collaborator is always in your workflow, ready to brainstorm, adapt and help you design a learning program that keeps pace with changes in your business. Your next breakthrough might begin with a single conversation, so start talking! Start collaborating. And start transforming the way you train.

AI will not replace human trainers, but those who collaborate with AI may find themselves better prepared to train. When you treat AI as a teammate, you unlock smarter strategies, deeper personalization and stronger outcomes for your business.