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An estimated $875 billion in commercial real estate loans — 17% of the $5.0 trillion in outstanding commercial mortgages — are scheduled to mature in 2026, part of more than $4 trillion expected to come due between 2025 and 2029. With refinancing rates at 6-7%, compared to the 3-4% many of these loans were originated at, property owners face heightened pressure to maintain occupancy and protect cash flow. Every gap between tenants threatens debt service coverage.
That makes lease renewal management a financial priority, not just an operational one. But scattered data, tight deadlines and multiple stakeholders make it difficult to maintain a consistent renewal strategy.
Key takeaway
Missed renewal deadlines trigger holdover provisions and put revenue at risk. A centralized platform connected to property management and accounting data replaces manual tracking with automated alerts, real-time lease visibility and in-platform deal comparisons all from one system.
Streamline the lease renewal process with Yardi Deal Manager
Yardi Deal Manager addresses lease renewal challenges by centralizing deal data and communication, automating critical date tracking and giving leasing teams the analysis, reporting and visual tools they need to manage renewals — all connected to Voyager.
Real-time lease expiration tracking
Deal Manager pulls lease expirations, options and encumbrances from Voyager. Teams see expiring leases, tenant options and encumbered spaces in one place, without needing to request additional reports.
When a space is encumbered, the platform restricts brokers from creating new deals on that space, which prevents conflicting proposals and ensures renewals take priority where contractual obligations exist.
Automated alerts for renewal deadlines
Lease expirations, option exercise windows, listing agreement deadlines and renewal offer dates all trigger automated notifications in Deal Manager. These alerts are system-driven, not dependent on someone remembering to check a spreadsheet. Teams configure them based on their own timelines, so the right people are notified at the right stage.
Deal comparison & financial analysis
When evaluating a renewal against a new prospect or comparing multiple scenarios, Deal Manager generates side-by-side deal comparisons with key metrics including NER and IRR. This analysis uses live Voyager data, not a siloed spreadsheet remade for every deal. Teams can also see the average time spent in each deal stage, identifying where renewals are stalling, so bottlenecks can be addressed before they put revenue at risk.
“Deal Manager provides an excellent tracking system for busy asset managers and brokers and greatly assists with the progression of the deal as well as the analysis needed to make good leasing decisions.” — Dawna Powell, VP, Asset Management, Global Medical REIT
Stacking plans with lease-level detail
Interactive stacking plans display lease-level detail for every space in a property: current tenants, lease terms, expiration dates and vacancy in one visual. Plans are printable and include detailed tenant profiles, giving leasing professionals a fast way to assess renewal priority across an asset.
Centralized communication & document storage
All deal-related communication, documents and proposals live inside Deal Manager. No digging through inboxes or shared drives for the latest letter of intent or counterproposal. Every stakeholder, including leasing agents, asset managers and legal teams, works from the same record, keeping every commercial lease negotiation on track and fully documented.
“With all information at hand in real-time, our team can evaluate and approve without back-and-forth phone calls and emails. Our leasing, asset management and legal teams communicate more efficiently with Deal Manager, and that makes us quicker.” — Richard Hickson, EVP of Operations, Cousins Properties
Custom reporting across Voyager & deal data
Custom reports combine property management data from Voyager with deal pipeline data, giving executives a single view across both systems. Leasing managers can track milestones such as proposal sent, LOI executed or approval received, all from a consolidated dashboard with milestones tied to individual deals. Decision-makers can generate lease expiration reports alongside pipeline status updates, seeing not just what is expiring but where every active renewal stands.
These connected workflows are part of what sets Deal Manager apart from tools that manage only one piece of the leasing process.
Eliminate disconnected tools
Most CRE leasing teams do not lack tools, but they lack connection between them. When Excel files handle deal economics, email handles communication and separate platforms handle listings and accounting, every handoff creates delays, duplication or data loss. And that’s where performance breaks down.
Deal Manager is built on the same platform as Voyager. Lease data, rent schedules, tenant options, clauses and expenses flow bilaterally — not through an overnight sync or a manual export. For businesses already using Voyager, this eliminates an entire category of workarounds, such as manual workbooks that reconcile data between systems and the deal comparisons built on yesterday’s lease terms.
“Deal Manager has helped us streamline our leasing activity and deal flow. The system has facilitated better communication and coordination between brokers and internal decision-makers, and the integration with Voyager has automated processes, which has increased productivity.” — Daniel Magney, Asset Manager, Global Medical REIT
That connectivity extends beyond deal management. Deals in the pipeline can be promoted directly into Yardi Forecast Manager, so revenue projections reflect real-time leasing activity rather than lagging weeks behind.
Rexford Industrial, a Los Angeles-based industrial REIT, saw this benefit firsthand after connecting Deal Manager and Forecast Manager. What previously took days of manual data transfer and reconciliation now takes 15 minutes, with leasing assumptions flowing into forecasts immediately rather than a month or two later.
Manage renewals & your properties in one system
Deal Manager lets CRE teams manage deals and renewals on one connected platform. Teams track expirations, get automated alerts, compare deal economics and collaborate from a single record, replacing the need for separate lease renewal tracking software.
For organizations already using Voyager, this is the most direct path to centralized and streamlined lease renewal management.
See how Deal Manager streamlines lease renewals
FAQs
Yardi Deal Manager pulls lease expirations, tenant options and encumbrances directly from Voyager. Automated notifications alert teams to upcoming renewal deadlines, option exercise windows and listing agreement expiry dates — replacing manual spreadsheet tracking.
Yes. When a space is encumbered, for example, a tenant holds an active renewal option, Yardi Deal Manager restricts brokers from creating new deals on that space. This ensures the renewal process takes priority where contractual obligations exist.
Yardi Deal Manager generates side-by-side deal comparisons using live Voyager data. Teams can compare a renewal proposal against a new prospect or multiple scenarios using key financial metrics — without rebuilding spreadsheets for every deal.
Yes. Yardi Deal Manager integrates bi-directionally with Voyager, so teams can see expiring leases, tenant options and encumbered spaces across the entire portfolio in one place. Custom reports combine Voyager lease data with deal pipeline data for a complete picture.
