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Do you get tired of the essential but time-consuming process of reviewing invoices? An agentic AI solution from Yardi offers an easier way.
Yardi clients report that 80% of their invoices are under $5,000 and take at least six days to approve. Even if reviewing each invoice takes only about two minutes, that adds up to a significant investment in time for invoices that are mostly routine, low-risk and predictable. The process is ripe for improvements and savings.
Automated invoice capture & approval
Smart Approval, a premium Yardi Virtuoso agent for Yardi Procure to Pay, combines with Smart AP, which captures and codes invoices, to automatically evaluate invoices and approve the ones that meet defined standards. You no longer have to spend time evaluating qualifying invoices.
AI agents working to defined criteria
Only invoices that are valid and not on hold, under a defined maximum amount, not a duplicate and meet the accounting team’s approval settings are considered for auto-approval. Invoices that don’t qualify for automatic approval continue through normal approval workflows.
After Smart AP captures and codes an invoice, the dual agents that make up Smart Approval evaluate it against criteria that users define across GL accounts, properties, vendors, expense types, workflows and dollar thresholds.
One AI agent makes the approval decision and the second one reviews it to confirm or challenge the first. Both agents must meet minimum confidence thresholds before an invoice is auto-approved.
The AI agents analyze the last 12 months of invoice approval and rejection history to inform their reasoning. Approval rules are regenerated monthly based on actual invoice history to ensure the latest invoice details are available to agents. Every decision is logged in plain language. The approvers only review invoices not approved by Smart Approval, rather than every invoice, and the accounting team can override any decision at any time.
Positive business results
Smart Approval presents opportunities for significant time savings, accuracy and precision. The approval steps and time saved are displayed on a dashboard. The system generates an audit history for invoices that are auto-approved and those that are left in progress for more review, ensuring full audit transparency.
“Smart Approval is saving our beta clients 80% of the time they previously spent handling eligible invoices of up to $2,500 each,” said Kim Hensley, industry principal for the Yardi Procure to Pay Suite.
If you’re ready for more efficient, dependable invoice processing, see how Smart AP and Smart Approval can deliver a fully AI-powered invoice lifecycle, from receipt to approval.
