Dial Senior Living, manager of more than 2,100 independent living, assisted living and memory care units in seven U.S. states, embraces a philosophy of continuously improving its offerings. Along with providing caring, comfortable communities, “we’re also committed to investing more than our competitors in staffing, entertainment, technology, ambiance, quality goods and services, and overall lifestyle,” says Ted Lowndes, president of the Omaha, Neb.-based company. As part of their ongoing technology and quality initiatives, Dial leaders recently evaluated the programs they used to manage marketing, care and other operations. They found that the separate and uncoordinated systems in place duplicated information gathering and limited reporting capabilities. Perhaps worst of all, according to Michael Bowles, project coordinator for Dial, “our executives couldn’t generate reports. They had to put in a ticket, which made them and our investors wait. We wanted a more efficient reporting workflow and more responsive investor service.” These findings prompted Dial to seek out Yardi Senior IQ, a business intelligence solution that compiles operational and financial data from the Yardi Voyager Senior Housing technology platform. Reports generated by Yardi Senior IQ delivers in-depth insight into Dial’s occupancy, finances and other performance metrics. The solution also automatically compiles custom reports requested by the company’s investors. “Yardi Senior IQ is fantastic because it establishes orderly workflows and creates new reports from existing ones, complete with custom dashboards. Investors can get very specific information on demand without having to wait for us to send it,” Bowles says. “Our marketing, care and finance teams work as one team now because nobody is duplicating somebody else’s data compilation. That has drastically cut down manual tasks and helped us maintain operations with fewer people onsite, an important consideration in the COVID-19 era.” By replacing spreadsheets with a single connected...

Have you ever heard the saying that attitude is everything? How we choose to respond to a situation impacts our outlook, our possibilities and the responses of those around us. During tough times, one young woman in Raleigh constantly recommits to her positive attitude. Her decision to do so has positively impacted the entire community. Meet Victoria Meet Victoria Polston, activity and wellness director at Spring Arbor of Raleigh, an HH Hunt Senior Living community. Victoria is like many employees in assisted living communities: compassionate, patient and heavily caffeinated. She also exemplifies personality traits that have become indispensable during the pandemic: creativity, grit and optimism. As cities issued quarantine mandates in the spring, Polston faced a community of seniors who were more isolated from their loved ones than ever before. Excursions and visitors were no longer an option. Some seniors couldn’t understand the severity of the pandemic or their vulnerability. They were hurt, depressed and confused that their loved ones were no longer coming to visit. Polston got creative with engaging activities for her residents. “My goal is to make the lives of residents fun, active and worth living,” says Polston. “When I do something, I like to go all out.” Fun for every season In the warmer months, Polston offered seniors hula dancing and a luau, fake tattoos, a Mardi Gras party and a butterfly exhibit. She even coordinated a farmer’s market on the premises to replace an excursion that residents missed. As the weather cooled down, the activities continued indoors. Seniors made gourmet truffles, and danced during a neon glow stick party. They customized their shirts with glow-in-the-dark paint and donned glowing necklaces and bracelets. “I filled our activity room with black lights and all my residents were so excited when they...

While the industrial sector shows strong occupancy and rent performances, office and retail face a host of challenges including deferrals, concessions, spiraling vacancy rates and, of course, the ongoing COVID-19 pandemic. How can commercial real estate companies not just adjust, but thrive in today’s environment? A recent Executive Briefing hosted by Yardi, invited Tom Sheraden, chief technology officer for the QuadReal Property Group, one of Canada’s largest asset managers, to describe how his team used advanced property management software to successfully adapt to the rapidly changing environment. A major advantage for QuadReal was a company culture that embraces not just accepting change but owning it. “Our workforce embodies a deep personal drive to make things work better and to own change, not just accept it,” Sheraden said. A versatile technology platform capable of handling the breadth of QuadReal’s real estate activities also helped make the global real estate investor, operator and developer fully equipped to press ahead with major projects. Through Yardi Elevate, QuadReal can manage the deal pipeline, visualize portfolio health, easily view space availability, analyze risk, complete accurate budgeting and manage construction projects from a single connected solution. “A lot of companies would have taken their foot off the gas. But thanks to our culture of accepting changing technology, we were able to spend our time on forward-looking opportunities versus just surviving,” noted Sheraden, who also paid tribute to staff members whose duties required them to remain onsite throughout the pandemic. Prior to adopting its asset management system, for example, obtaining full operational and financial data typically required a separate business intelligence platform. But Yardi helped QuadReal shift that responsibility to the people with the deepest knowledge of the business. “Our strategy is to empower those analysts with great data, great tools...

Full-service real estate company LBA Realty is continuing its portfolio-wide partnership with Yardi Pulse® as the company implements a Smart Building Program to enhance their sustainability strategy. LBA and Yardi® conducted an initial proof of concept pilot at a single property. In January 2019, LBA Realty adopted a phased approach to roll out Meter Insights and Fault Detection to eleven office properties in four different states. Leveraging pulse modular capability, these initial solutions provide real-time electrical meter monitoring and analytics, as well as HVAC fault detection and diagnostics. This allows the LBA engineering team and Yardi’s consulting services to identify hidden performance issues including extended run time, overlap in HVAC mode conditions and an inefficient sequence of operations. LBA now receives timely and accurate energy use data for 5.9M square feet of their office properties. Year-to-date, the program has resulted in energy use reduction of 16.2M kWh, which equates to savings at $0.32 per square foot. After gathering quantifiable results, LBA is now entering the second phase of implementation, Pulse Building Optimization. “With Pulse Building Optimization representing our artificial intelligence software, we look forward to realizing our vision of bringing intelligent buildings to life,” said Perry Schonfeld, principal and chief operating officer of LBA. “It is exciting to see the progress LBA Realty has made with a phased approach to implementation and the value of their incremental steps. We foresee continued success of LBA’s energy platform and growth of the Yardi-LBA partnership,” said Akshai Rao, vice president at Yardi. Download a brochure to learn more about the Yardi Pulse...

Arcadia Management Group has expanded its use of the Yardi product line with Yardi Investment Manager. Arcadia will continue to grow its service offerings to be a one-stop shop for investment and property management operations. Investment Manager will take the investment side of Arcadia’s business model to the next level for third-party clients as well as investors and strategic partners. The accessible online portal provides a secure way for investors to retrieve investment and portfolio metrics and related documents anywhere, from any device. Arcadia will be able to automate the subscription agreement process and easily view and track all key fundraising milestones. “Investment Manager provides internal stakeholders with an intuitive, easy to understand view into our most complex deals and joint ventures. The user-friendly online portal gives our investors and external partners timely access to data they need, which allows us to further expand our fund management offerings,” said Gary Shaw, president of Arcadia. With Investment Manager, Arcadia continues to increase efficiency by leveraging industry-leading technology. It will provide a platform for internal collaboration and investor transparency. This will allow Shaw and his team to expand and improve client relationships and service. “We are very excited that Arcadia has chosen Yardi to expand their investment management services, and we look forward to further empowering Arcadia’s growth and success,” said Robert Teel, senior vice president of global solutions for Yardi. Download a brochure to learn more about Yardi Investment Manager. About Arcadia Established in 1986, Arcadia Management Group is based in Phoenix, Arizona and manages over 40 million square feet of commercial real estate across the United States.  Arcadia’s business model is unique in that the company’s core business is third-party property management services. This management-centric approach, without internal brokerage or leasing, makes Arcadia attractive...

Data analytics may not be easy, but they’re often necessary. You can’t just gather data. You’ve got to know what the numbers actually mean if you want to push your teams forward in senior living. That’s just one piece of advice that Dave Eskenazy, an industry expert with over 25 years’ experience, recently shared with us. We sat down with Dave to hear how he’s used the Yardi Senior Living Suite to drive growth through technology. From the importance of integration to the value of easy-to-understand metrics, he had plenty of insight to offer. Q: How do you track prospects in senior living? What I love about RENTCafé Senior CRM is that from the very first moment an inquiry is made, the prospect’s name is entered into the system. And I begin to track that. At some point, that prospect moves in, but the ability to move that prospect in and change them from a prospect to a resident becomes so much easier and so much quicker. Oftentimes, when somebody is looking for senior housing, they take a lot of time to really make a decision. But once that decision is made, it’s time to move. Having a lot of that information already in the system – and being able to simply pick up from before – is a key benefit of RENTCafé Senior CRM and the complete stack of Yardi products. One of the things I like most about Yardi is that there are a lot of modules that follow us all the way through the system. And it starts with RENTCafé Senior CRM. Q: How does data sync improve billing? One of the problems with billing is if you have separate systems for capturing your care than you do for billing your...

Employing disconnected procurement processes eats up staff members’ valuable time, fritters away resources and creates opportunities for runaway spending. Managers of senior living communities need to direct their resources toward productive activities. So why not find a better way to purchase, approve and pay for goods and services? That was the purpose of a recent webinar moderated by Senior Living Foresight and featuring Yardi Procure to Pay manager Kim Hensley along with Carmin Tomassi, vice president controller for Silverado, an Irvine, Calif.-based assisted living, home care and hospice care provider. The traditional approach to purchasing goods and services involved manually scanning data and routing paper around for approvals. The lack of formal workflows and repeated manual tasks obscured budget visibility, duplicated payments, and created opportunities for duplicate payments and other errors. The sheer volume of invoices to be processed – up to 35,000 per year for a typical user of Yardi PayScan – made the process even more daunting. Silverado offers an example of a senior living community operator overcoming the flaws inherent in manual procurement processing. Tomassi recounted how Silverado reduced its payables reversed rate to 0.56%, versus the industry average of 1.8%, and its checks voided rate to 0.43%, versus 2.1% for the industry, by automating the process end to end with Yardi Procure to Pay. The system, he said, produced “a night-and-day difference from where we were just four years ago. Now we have one automated system paying all our bills. All approvals are electronic, we have vendors set up in workflows, and we have centralized a big chunk of the business function, with better results. It’s been real win for us.” Silverado uses Yardi Procure to Pay to move its purchase orders through the approval process electronically, with customized approval...

Over the years, Yardi client Westmont Living has developed creative ways to honor esteemed residents. The tradition continues through the age of social distancing, requiring ingenious workarounds that still help residents feel appreciated and valued. Honoring Lt. Dever’s 105th birthday Westmont Mariposa at Ellwood Shores is home to veteran Charles “Charlie” Dever. First Lt. Dever enlisted in the Army Air Corps in 1941, and he served as a lead navigator in the 98th Bombardment Group flying B-24s during World War II. Devers lived independently until he was 103. He then joined the family at Mariposa at Ellewood Shores. The quiet life that he now lives gave no indication of the surprise that awaited him for his birthday. It began when Lt. Dever’s daughter, Kathy, emailed Vandenberg Air Force Base to plan a surprise for her father. In response, the 30th Space Wing leadership notified its members of the momentous occasion. Active Air Force servicemembers near and far penned more than a hundred thank you letters to the veteran. To deliver the letters and show their appreciation, Vandenberg staff, Kathy and Team Mariposa arranged a grand ceremony. Festivities kicked off with a color guard presentation and speeches by Westwood executive director Peter Bonilla and 30th Space Wing Commander, Anthony Mastalir. Mastalir presented Lt. Dever with a 30th Space Wing challenge coin and granted him honorary membership in the United States Space Force. Vandenberg leadership then presented Lt. Devers with an American flag. Party planners arranged a car parade that would allow friends, family and community members to safely show their support for the veteran. Dozens of cars streamed through the property, showcasing their decorations, cheering and sending well-wishes to Devers. During his speech, Commander Mastalir said, “While Charles will tell you that his years in...

It’s easy to attribute the successes of a company to exemplary individuals. Think Steve Jobs of Apple or Elon Musk of Tesla. But in truth, their accomplishments wouldn’t have been possible without those who supported them. Marc Vorkapich is quick to say that his people are the key to success. As the principal and CEO of Watercrest Senior Living, a Yardi client, he’s brought together a team of “servant leaders” who inspire trust from both residents and staff. It’s earned the company a Great Place to Work award, and it’s also caught the attention of Senior Housing News. They’ve given him the title of Changemaker for his history of nurturing strong leaders and promoting collaboration at Watercrest. When they asked him about the association between embracing change and taking risks, Vorkapich made it clear that although he may be in charge, his team gives him the confidence to see things through: “When a call for change derives from a desire to serve something greater than ourselves, any sense of risk is far outweighed by the depth of purpose. My risk tolerance is high, as my entire career over 27 years has developed by having faith that I and others surrounding me have been equipped for what lies ahead.” And during the pandemic, his commitment to teamwork and service has helped ensure that Watercrest can continue to provide great care. In this excerpt from his Changemakers interview, Vorkapich describes their COVID-19 response and offers his thoughts on how the virus may impact senior living as a whole. Do you see Covid-19 changing the senior living industry in lasting ways? If yes, how? One thing is certain, there is an increased awareness and understanding of the importance of having a highly competent operations management team laser-focused...

“Grubb has a top-down philosophy of promoting long-term residents,” said Shawn Cardner, executive vice president of operations at Grubb Properties. “We always felt our long-term resident program that caps rent at five years was the right thing to do and was working, but we didn’t have a lot of data on it. We do now thanks to deep property and portfolio analytics, and that’s very exciting.” The analytics Cardner refers to come from Yardi Asset IQ, part of the Yardi Elevate Suite for multifamily. Asset IQ is taking Grubb beyond business intelligence by providing property, portfolio and market analytics for benchmarking, budgeting, analyzing collections and adjusting quickly to changing needs. Cardner and other execs get fast insights from dashboards that display real-time performance with drilldown to details. They not only have stats that show residents are staying longer but can also “get into the weeds” and see what’s behind the numbers to really understand what’s happening at their properties. Validating a long-term renter program At one of Grubb’s apartment communities, an impressive 42% increase in length of residency was only part of the story. “Using data from Asset IQ, we correlated the success of a long-term resident program to important financial metrics: $30 increase in rental income per unit and $32 lower expenses,” said Cardner. Grubb utilizes the benchmark KPIs on its Asset IQ dashboard for renewal rates, renewal percentages and new lease rates. The company also likes to keep a close eye on maintenance expenditures. Cardner added, “I see benchmark data as a tool that brings visibility into possible areas of improvement.” Benchmarking against peers and budget With Asset IQ, Grubb can compare its actual leasing, financial and operational data to a defined peer set and to its own budget. An easy-to-use dashboard...

Senior living providers have a lot to manage in their communities, including engaging residents, dispensing medical care, interacting with families and meeting compliance obligations. Also, like other businesses, they process a constant stream of invoices for material and service purchases. Executing all the various accounts payable tasks manually is time-consuming. Could this burdensome aspect of senior living management be easier, faster and less prone to error? Yes, says Carmin Tomassi, vice president/controller for Silverado, and in a free Sept. 17 webinar he’ll share tips for better AP execution from the Irvine, Calif.-based provider of memory care assisted living and hospice services. Hosted by Senior Living Foresight and moderated by its publisher, Steve Moran, the 35-minute session will also feature Kim Hensley, manager of procure to pay for Yardi. As a Changemakers participant and Yardi client success story subject, Silverado has already offered insight into the cost, time, accuracy and scalability advantages of automated AP. At one point, for example, Tomassi’s staff wrestled with stacks of invoices in various stages of action, endured lengthy approval and reconciliation processes, and juggled no fewer than 12 different systems. Yardi PayScan scans Silverado’s invoices into electronic transactions and automates approval workflows through vendor payment in a single connected system. The solution helped Silverado cut costs with paperless processing, and it enforces consistent standards, minimizes errors and ensures timely vendor payments. Today, Tomassi says, Silverado has “a level of information that we didn’t have before. Now we can act on that data and do something about it. [PayScan] helped our accounting department improve their processes, like really getting people to pay attention to how they’re coding invoices.” Ready to banish your biggest accounts payable headaches, just like Silverado and many others did? Register for the Sept. 17 webinar. It...

Bend, Oregon is well-known for its gorgeous mountains, forests and rivers, well-balanced and high quality of life, and prospering remote work culture (even prior to COVID-19). So, it’s no surprise that despite the pandemic, real estate is continuing to thrive in Central Oregon. Nearby cities Redmond (home to the Bend/Redmond regional airport), Sisters (a charming tourist destination) and Prineville (hometown of Les Schwab tires and now the location of a major Facebook data center) are seeing a boost as well. The team at Compass Commercial Real Estate Services, a new Yardi CRE client, knows that firsthand. They have been providing asset management, construction, brokerage and leasing services since 1996. Currently, their management portfolio includes 700,000 square feet of office assets, 500,000 square feet of retail, and 500,000 square feet of industrial. “We originally started out managing single individual assets, and as Bend grew, we began moving into the next generation of institutional buyers  and local owners with portfolios,” said Jackie Niebling, Vice President of Asset and Property Management and a principal broker for Compass Commercial. “Bend has become a hotbed for individuals seeking work-life harmony. We’re seeing a great deal of activity from outside investors wanting to invest in Bend so that they can relocate here and enjoy our lifestyle,” Niebling summarized. A privately held company, Compass Commercial is not only the largest CRE provider in the region but also a leading authority on regional real estate activity. They even publish a quarterly guide to local rent and transaction activity aptly titled “Compass Points,” which offers a comprehensive snapshot of CRE trends. The most recent edition focused in on the impacts of the pandemic on Central Oregon real estate. And apart from smaller office leases, things appear to be holding up well. Retail and...

When was the last time that you reviewed your unit make ready process? During difficult financial times, it is essential for multifamily managers and owners to cut overhead costs and improve efficiencies in every area of business. You could notably improve portfolio valuation by optimizing how you turn a unit. Yardi caught up with Jennifer Price, director of systems at Walton Communities, to dissect and interpret the latest in multifamily make ready data. Our experience reveals how web-based technologies reduce unit turnover costs and promote efficiency. Economic downturn prompts research into cost-saving measures For property managers and owners, efficiency matters more than ever. The U.S. economy is currently in recession, and multifamily market data for summer 2020 reveals negative rents in the second quarter. This is the first prolong quarter of negative rates since the aftermath of the global financial crisis. Rents drops aren’t expected to rebound until 2021. In multifamily housing, spring is normally a time for growth. Most markets would experience rent growth of about 2% in the second quarter alone. At the end of the first half of 2020, however, rents fell 1.8% year-over-year for luxury lifestyle units. Working-class renter-by-necessity units were only up by 1.4%. Additionally, occupancy rates dropped 30 basis points nationally to 94.4% through May. Analysts forecasts that occupancy rates will continue to decline. A typical multifamily portfolio consisting of 10,000 units will turn 30%-50% of their units each year. Unit turns require a sense of urgency: getting the unit back on the market means restoring cash flow and cutting vacant unit losses. When the turn process is inefficient, however, the portfolio may experience between $2 million to $3 million of NOI losses, or about $40 to $60 million of potentially unrealized asset value, states a recent report...

The recent surge in coronavirus cases is nothing but troubling, but examples of positivity continue to spring from many senior living communities. In between the extra safety steps and social distancing measures, they’ve shown there’s a lot to be happy about and thankful for. Read on for our next roundup of good news from Yardi senior living clients. We even have some closure on a story from last time. Enjoy! Life imitating art imitating life Back in March, the Getty Museum asked people online to recreate pieces of famous art using everyday objects and attire. Since then, thousands around the globe have taken part, including residents of American House Senior Living communities. With group activities temporarily stopped for safety reasons, the creative challenge gave residents another way to liven up their days — in style. “This was a great program for social distancing, as each resident could participate without ever leaving their rooms,” said Darcy Santos, corporate director of life enrichment for American House. “Some of the life enrichment directors provided the residents with books or links to famous works of art online, but each resident decided on how they wanted to create their masterpiece.” You can check out all the incredible photos on McKnight’s Senior Living. Safe, self-contained meeting spots Tablets and video calls are keeping many residents connected with family members, but nothing can fully replace the in-person visit. To help bring loved ones back together, PARC Retirement Living in Vancouver came up with a clever solution: pre-fabricated pods with separate entrances and a glass barrier to facilitate safe face-to-face conversations. “At first people weren’t sure — when the pods arrived there was no signage. It was just this bright orange trailer, and they said ‘I’m not going to use that. It’s...

Yardi is proud to support the community outreach of clients like the Housing Authority of the City of Los Angeles (HACLA). Their non-profit Kids Progress, Inc. (KPI), supports social service programs that enhance quality of life and ensure long-term academic and economic success for residents in HACLA’s public housing developments. Founded in 2002, five core components of KPI’s work include the promotion of workforce development and lifelong learning, education and youth development, health and wellness, safety and security, and civic engagement. The KPI Scholarship program is designed to support the youth living in HACLA’s public housing developments who are heading to college. “We recognize that college is an important tool for financial and social mobility, not only for the youth themselves but for their families as well,” said Jennifer Thomas Arthurs, vice president of KPI and deputy assistant director of strategic initiatives for HACLA. “Yardi has been a long-time partner and supporter of HACLA with its software services as well as through the Section 3 program.” The scholarship program supports and celebrates graduating seniors from HACLA’s Section 8 program and public housing sites who are transitioning to college. This is the first year that Yardi funded scholarships for the program, providing scholarships for three rising college freshmen. The selected scholars, who all live in public housing, will be attending UC Merced, UC Irvine, and Cal Polytechnic State University, San Luis Obispo.  Students selected for awards must have a minimum of 2.5 GPA, be active in community service and enrichment activities and submit letters of recommendation as well as essays. The program provides a one-time scholarship to high school seniors who are going to attend either trade/vocational school, 2-year colleges and 4-year colleges. Since 2013, the program has awarded a total of $172,000 in scholarship...

Growth may be a good problem to have, but you still need a way scale efficiently and effectively. Especially when it comes to accounts payable. As the number of communities in your portfolio grows, so too does the number of vendors to manage and invoices to process. Based out of the Pacific Northwest, Cascadia Senior Living and Development creates and operates innovative independent, assisted living and memory care communities. They started in 2014 with one community, and their commitment to providing excellent care has since helped them expand to 13 communities across Washington and Oregon. For Cascadia’s AP team, things eventually hit a point where their original workflows weren’t sufficing. “Basically, some of the processes that we had in place when we had one community didn’t scale for when we had 13,” said Michael Shefter, CFO of Cascadia. “We had an employee here, our accounts payable manager, who would stuff envelopes for all the checks that we had to cut for our communities.” Cascadia receives roughly 1500 invoices a month, so the time it took to process them all was significant. Already a Yardi client, Cascadia turned to Yardi Bill Pay for the solution. Keeping check cutting in check Part of the Yardi Senior Living Suite, Bill Pay outsources the process of paying vendors to Yardi. The Bill Pay team takes a client’s invoices, routes them through the approval workflow and pays the vendor by ACH, credit card or check. In Cascadia’s case, they decided to have Yardi physically print and mail the checks. The process for getting started with Bill Pay was painless, since it integrates with Yardi Voyager Senior Housing and any already established workflows. Cascadia began with one test community in early spring. “We rolled Bill Pay out with a check...

Through the best and the worst economic times, affordable housing has emerged as a stable sector. The demand for affordable housing continues to rise while creative private partnerships deliver fresh capital to fill the pipelines. With those conditions aligned, affordable housing is an investment that can weather turbulent times. Enduring investments  Multihousing News reports a continuing upward trajectory for affordable housing demand. The current pipeline is insufficient to fill the current need, and if recessionary conditions prevail, the demand for affordable housing will continue to drastically outpace supply. While demand may pique investors’ interest, alone it is not enough. Affordable housing may prove to be more beneficial investment than other multifamily assets due to Section 8 vouchers. The rental housing assistance program creates a barrier of protection around privately-owned affordable properties. During tough economic times, Section 8 vouchers limit rent default rates in comparison to market rate housing. The benefit of investing in affordable housing extends beyond ongoing demand and security against defaults. Affordable housing leaders are positioning themselves for longevity and stability. Creative partnerships Public-private partnerships are becoming more prevalent, offering creative solutions for funding, development and property management. Individual firms as well as municipalities have come to rely on public-private partnerships during the ebb and flow of economic trends. Private firms are respected for their ability to complete projects while balancing quality and efficiency. Most commonly, private general contractors will use their connections to development and construction firms to complete projects for local governments. There are, however, exceptions to this dynamic. Yardi client Conifer Realty forged an investment partnership with Belveron Partners that allows Conifer to develop, build, own and manage properties under one roof. Conifer’s investment extends beyond a single project or portfolio to a company-level partnership that is a game-changer...

In an ICSC webinar held in late June, Brian Sutherland, Yardi industry principal, moderated a panel discussion about how current economic and social challenges are forcing commercial operators to adapt to a changing market. They discussed the importance of AR management and evaluating tenant risk to accurately project future revenue and overcome the effects of the pandemic. Panel of experts: Gary Shaw – President, Arcadia Management Christine Mastandrea – EVP, Whitestone REIT Sutherland: On the Yardi side, in mid-March, we shifted 7,000 employees to work from home basically overnight. Can you talk about how you transitioned early in the response to the pandemic? Mastandrea: Within a very short timeframe we moved into a radical simplification mode. We expanded our meeting times to include more team members to be involved for consistency of communication all the way to the front-line ranks. We organized our team around four functions: client engagement, vendor management, stress testing and inner workforce. We moved our workforce offsite and we’ve gone from Zoom meeting to Zoom meeting. Client engagement is where we spent most of our time and we oriented about 80% of our workforce toward client engagement. We made sure we had our “four As”: alignment, assignment, accountability and then autonomy. We funneled all requests through one person in our legal department and made sure we had this process smoothed out over time. One major key was daily posting of cash collection and making sure everyone has an understanding of where we are and where we’re missing collection. We stopped mass emailing and instead got in contact on the phone with everyone we could, to understand who’s open and who isn’t, who is considered essential business and started discussing [Paycheck Protection Program] (PPP) funding. Shaw: We moved everything to the...

Impact Management Group, LLC has big plans for the future. The affordable housing property development and management company is set to expand its business strategy, and they have the experience, staff and investment in technology to help set themselves up for success. The new venture for Impact is into the fee management service industry. By this effort, Impact will assume property management and affordable housing program compliance responsibilities for properties owned by other parties, in exchange for a management fee. With the experience of managing approximately 1,400 affordable and market rate units across Wisconsin, Impact has a lot to offer clients. Their extensive industry knowledge not only boosts their credibility, but also serves as a valuable asset that potential clients can leverage to make their own affordable housing compliance programs more effective. Impact’s strategy to begin offering management services is to first focus on prospective clients with HUD 50059 units and properties, and then expand into management of portfolios composed of larger numbers of units, including Low Income Housing Tax Credit properties. Compliance mandates for these programs vary, and Impact’s experience will go a long way in helping its clients reduce the complexity of qualifying residents, calculating rents, managing vacant units, reporting to funding sources and more. A portion of Impact’s compliance expertise has been gained by support from RightSource. It’s expected that prospective clients will see how Impact works closely with RightSource and view the relationship as attractive in selecting a fee manager for their properties. “We couldn’t be where we are today without RightSource,” said Lisa Barkelar, vice president of Impact Management. RightSource, recently acquired by Yardi, offers compliance, consulting and training services, and specializes in serving clients of the affordable housing industry. All of RightSource’s software and services are now fully...

Imagine that you’ve enjoyed your home for decades: your kids’ growth charts are on a doorframe in the kitchen, you know your neighbors, and your favorite restaurants all know you by name and order. The neighborhood isn’t what it used to be, but it’s your home. Within a matter of years, a wave of new investments transforms your neighborhood. The cost of living increases and property taxes soar. You can no longer afford the home that you’ve nearly paid off, and you face eviction. That is the reality for many long-term residents of metro Atlanta neighborhoods. Neighborhood ascent, or gentrification, is the process of renovating communities that have experienced disinvestment. Through the process, crime rates drop, property values increase, infrastructure and services often improve. Gentrification, however, comes with grave disadvantages for existing residents including higher rents, higher property taxes, exclusion and discrimination. Yardi client H.J. Russell & Co. is an Atlanta-based firm that conducts construction, program management, and property management. It is aligned with sister real estate development firm Russell New Urban Development L.L.C. Together, they fight gentrification and nurture diverse neighborhoods through strategic projects and partnerships. Atlanta gentrification: an ongoing battle for “home” Atlanta is one of the nation’s largest cities for African Americans with 51.85% of the population identifying as Black or African American. It is also among the top 5 fastest gentrifying cities in the U.S. Several benefits come when investors support a brighter vision for a community. Unfortunately, that vision rarely implements practices that reduce out-migration and encourage long-term affordability. Longstanding residents are often excluded from the vision and priced-out of their homes. Neighborhood ascent does not necessitate segregation or displacement. With strategic planning and real estate firms such as H.J. Russell, neighborhoods can benefit from investment without ousting existing...

It’s been months since the coronavirus arrived and upended normal as we knew it. But slowly and surely, things are stabilizing, business are reopening and people are going back to their routines. In senior living, however, safety measures remain for the protection of residents and staff. It may be many more months until anything resembling “normal” returns for older adults in communities. But that doesn’t mean they can’t have fun and live their lives in the meantime! For the previous two posts on positive senior living news, I covered different Yardi clients across the country. This time, we’re focusing on one in particular: SRI Management. They recently highlighted creative activities at their communities in their own blog post and invited us to share them with you. Here are a few stories from their residents and staff. Enjoy! Music video goes viral With ample social distancing, handmade signs and a great sense of humor, residents from the Cove at Marsh Landing showed how much they’ve already overcome throughout their lives, affirming their strength and resolve to beat this pandemic too. All to the tune of Stayin’ Alive by the Bee Gees. Check out the news article for the video. Delivering care outside the community With visitor restrictions still in place, spouses of residents haven’t been able to see their loved ones as much as they’d like, and many are battling loneliness without the support of an engaged community. So the workers at the Superior Residences at Brandon came up with the idea to go visit the residents’ spouses themselves and give out gift bags. They called it “Operation Spread the Love.” Mother’s Day drive-through parade For Mother’s Day, residents at The Arbors of Gulf Breeze were treated to a parade on wheels, courtesy of family...

Change isn’t easy, especially when it comes to daily drivers like an eMAR. Habits are formed. Workarounds are found. And business as usual continues, even when new solutions offer better ways to get the job done. Take it from Ed Mason, director of technology and general operations for Mercury Pharmacy. “People don’t like change a whole lot. They just want to get through their lives and not have to worry about extra stuff. And that’s the hardest thing you fight. You have to have the mindset that this change is good.” With over a decade of experience in rolling out eMAR interfaces, Ed has seen their progression from products that required special equipment to services that only need a web browser. Ed was also an early adopter of ALMSA, the care technology that Yardi eMAR is built on. “Back then, ALMSA was the first of everything. It was the first real time, the first online, the first automatic update. It was really cool. I was just sticking ALMSA in every community.” Having set up eMAR systems so many times, he now knows the best way to approach change. When an implementation is underway, he tries to make time to get out to the site. He’s involved from the start to act as a resource and help the community get trained. This productive collaboration extends to his partnership with Yardi. At Mercury Pharmacy, which serves over 6,000 active residents in Washington state, Ed works closely with our implementation team to roll out Yardi eMAR. “What I like about the Yardi implementations is that you actually have trainers go on site to do it. With other eMAR vendors, most of it is done over the web,” Ed said. “Yardi spends a little more time training people,...

Occupancy in senior living may be trending low, but some providers are up to the challenge. Case in point, Stage Management. With a little help from Yardi Senior CRM, this senior housing owner and operator has fast-tracked its sales cycle and boosted its occupancy rate. “With Yardi Senior CRM, we can see where we are in our sales cycle and what activities we need to complete to help move more people in the door,” said Troy McClymonds, partner at Stage Management. “Our numbers prove that over and over again.” Meet Stage Management Based out of Centennial, Colorado, Stage Management is committed to care. “Our mission for staff is care comes first. We’re not a real estate business — we’re a care company,” said McClymonds. This focus on quality care is clear at Stage Management’s full-service retirement community, Golden Pond, which offers 115 units of independent living, assisted living and memory care in Golden, Colorado. The staff encourage residents to follow their interests while providing comforts to make everyone feel at home. Paperwork presents challenges When new prospects used to walk in the door at Golden Pond, front-desk staff would capture their information on paper cards, making handwritten notes on the back. The hand-off to sales took extra time as a result. When prospects did decide to move in, they were asked to share similar information repeatedly. “There was a lot of duplicate work,” said McClymonds. So Stage Management turned to Senior CRM. The senior living sales and marketing solution ties the resident record together from lead to lease, so staff at Golden Pond no longer need to re-enter details or search through paper files. Measurable, profitable results Thanks to Senior CRM, the paper trail is now just a memory for Stage Management. The mobile,...