WORKCAFE SUITE OVERVIEW
One app for every way your team works
Give your team everything they need to work better, wherever they are. Book coworking spaces, desks and rooms, manage spend and approvals and welcome guests without the hassle.

Manage your workspace
Make every office trip worth it
Support your team no matter where they’re based. Reserve vetted coworking spaces and meeting rooms in 3,000+ locations globally, complete with built-in spending limits and approval workflows.
Turn every commute into time well spent
Check who’s in office, claim desks beside colleagues and book rooms via visual floor maps — backed by data on space performance, all connected to your current access and navigation tools.
Welcome guests seamlessly
Send custom digital invites, check visitors in at the lobby and monitor them from arrival to departure, complete with automated compliance logs and real-time security alerts.
Monitor space utilization and reveal what's effective
Gain live visibility into how and when teams occupy areas, spot underused flex spaces early, follow patterns over time instead of one-off snapshots and distribute clear insights company-wide.
Establish spending boundaries
Maintain predictable costs through defined rules and caps that stop workspace expenses from escalating. Oversee budgets by team or site, centralize control across all flexible spaces and keep departments aligned with shared reporting.
Products

The only tenant experience platform built on your data
WorkCafe for Buildings eliminates data silos and manual syncing for good. Built directly inside Yardi Voyager, it keeps every guest check-in, amenity booking and service request accurate, on-brand and connected across your entire portfolio.

Give your team workspace flexibility
WorkCafe for Teams helps distributed and hybrid teams find and book workspace wherever work happens. Manage bookings, control spending and gain visibility into workspace usage from a single platform.
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FAQ
What is workplace management software?
Workplace management software gives teams one place to plan office days, book desks and meeting rooms, and see how their space is being used, replacing spreadsheets and back-and-forth coordination with a single, connected system.
Does WorkCafe replace our existing workplace or IT systems?
No, it works alongside them. WorkCafe connects to your current HR, IT and access-control tools, centralizing bookings, access and analytics without disrupting the systems you already rely on.
Can we manage both HQ and flexible workspaces in one place?
Yes. Whether you’re managing a headquarter office, flexible workspaces, or both, WorkCafe gives you a single view to coordinate across all your locations.
Why use space planning software for hybrid work?
When teams aren’t in the office every day, space becomes harder to predict and easier to waste. Space planning software matches supply to actual demand — so people can find each other and collaborate in the right place, and you’re not paying for space that sits empty.
Does WorkCafe integrate with other tools?
Yes. WorkCafe connects with calendars, HR systems, access control, and chat platforms, so teams can book spaces and coordinate without jumping between apps.
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