Procure to Pay

  • Reduce Costs with Paperless P2P

    Go paperless with our centralized procure to pay solution. Gain spend management with online catalogs, approval workflows, electronic invoice processing and payments, reporting, and analytics.

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Yardi Procure to Pay™ streamlines and automates your accounts payable process, so you can reduce costs, work more efficiently, and focus on your clients. This paperless solution encompasses centralized procurement, invoice processing and payments, and analytic reporting — and it supports both Yardi Voyager® and non-Voyager accounting systems.

Product Highlights

 

  • Eliminate Paper, Automate Approvals

    Yardi Procure to Pay virtually eliminates copying, mailing, and storing paper, and minimizes ‘touch points’ that can lead to lost invoices and data entry errors. Electronic invoices are automatically imported directly into Voyager, with an online approval workflow that reduces cost per invoice and improves productivity. Timely payments are enabled by EFT or check. Electronic vendor invoices automatically map to, and compare against, user-generated purchase orders. Lines are compared against price, SKU, and quantity to ensure the ultimate payable correctly maps to the purchase order (sale of record).

  • Reduce Costs, Gain Oversight

    Yardi Procure to Pay centralizes procurement and provides portfolio-wide spend management. Online catalogs are defined by you and represent existing vendor relationships, down to the property level. Easily access favorite product lists, add items to your shopping cart, and the purchase order is automatically populated. Yardi Procure to Pay users gain special in-store and online access to thousands of materials from The Home Depot®. Your ability to approve and leverage negotiated pricing across your portfolio and perform real-time budget checks maximizes spending control.

YARDI Procure to Pay Suite

Extend Yardi Procure to Pay with a smart addition from the Yardi Procure to Pay Suite. VENDORCafé™ optimizes operational efficiency with centralized vendor management and a single source of vendor data for total transparency and business insight. You also have the flexibility to use this module with non-Voyager accounting systems.

 

  • VENDORCafé

    Centralize product and service vendor information in a single system of record, with a 360º view of all your vendors and property associations. Define your onboarding process to ensure only approved vendors are added to your accounting system, and proactively assess vendor risk across your portfolio. Optimize vendor communication with this web-based portal available to Yardi-registered and client-approved vendors. Vendors can upload insurance certificates, receive expiration alerts, view their ledgers, upload invoices and monitor invoice approvals.

Key Features
  • Catalog options include Yardi hosted with your vendor pricing; accessing a designated vendor’s website; and/or utilizing the Yardi Marketplace with pre-negotiated pricing
  • Customizable approval workflows match your policies and procedures
  • Paperless invoice processing with online approvals and timely automated payments via EFT or check (Voyager Accounting System)
  • Systematic matching of electronic purchase orders to invoices
  • GL account balance insight during the entire AP process
  • Standard reports and analytics let you assess transactional data
  • Mobile applications enable greater operational efficiencies
  • Yardi PAYscan Mobile available in the iTunes App Store and Google Play Store

Key Benefits
  • Ensures real-time business operations and data access with a single database
  • Provides insight to trial balance impact prior to payment
  • Reduces costs with paperless invoice processing and reduces processing time
  • Eliminates lost invoices, duplicate payments, and potential overpayments
  • Models service contracts to track financial and operational progress
  • Reduces overall audit fees and support effort
  • Features comprehensive reporting and analytics from purchase order to invoice to payment