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CLIENT SUCCESS STORY
Capital Asset Management
Capital Asset Management is a privately-owned, commercial real estate company with property management, brokerage and leasing and development branches focused on the greater Phoenix metropolis but also operating in Nevada and Hawaii.
We’ve seen overall improved efficiency in our operations, better recruitment positioning and increased staff satisfaction by focusing on more strategic tasks rather than repetitive ones using Yardi solutions.
Aaron Strole
Owner and Partner, Capital Asset Management
Yardi has been crucial in helping us maintain a competitive edge by efficiently managing multiple types and volumes of assets across different locations.
Aaron Strole
Owner and Partner, Capital Asset Management
Products featured
The benefits
Capital Asset Management streamlines the procurement and payment process to boost efficiency and increase collaboration across departments while ensuring stakeholder confidence.
The company
Established in 2009, Phoenix-based Capital Asset Management (Capital) specializes in commercial real estate. The company thrives by using cutting-edge solutions to drive comprehensive results for clients including increased asset value and optimized day-to-day property operations.
The challenge
Manual processes
Capital faced numerous inefficiencies due to manual processes, including handling invoices and printing and mailing thousands of paper checks monthly, along with disconnected legacy software and lack of oversight. The company realized that system integration and digital transformation were imperative for operational efficiency and business growth. Further, with a remote and hybrid workforce, Capital required solutions that enabled teams to collaborate and complete tasks without being together onsite.
The solution
Yardi Procure to Pay
Yardi Procure to Pay is an end-to-end mobile platform that enables Capital to go paperless and replace manual tasks with streamlined workflows to reduce costs and increase accuracy and efficiency. The solution automates invoice approvals and provides full visibility into the transaction lifecycle including budgets and cash flow. Electronic payment processing ensures accuracy along with business continuity.
The story
Optimized resources & hybrid work
Capital shifted from QuickBooks and manual spreadsheets to paperless Yardi solutions after evaluating several options. The user-friendly interface and comprehensive features offered by Yardi outweighed alternatives on the market. Further, adopting Yardi products including Procure to Pay to achieve a single stack platform facilitated a smoother transition to digital invoicing and payments, which is essential for Capital’s hybrid work environment. Strole commented that full-service Yardi PayScan provides Capital with automated payments, which improves remote work capabilities and eliminates the need for manual check processing and envelope stuffing onsite.
Automated processes & compliance
Procure to Pay streamlines the entire procurement to payment lifecycle. The solution enables Capital to dramatically reduce scanning, keying, printing, mailing and other manual tasks using one connected solution with automated workflows. The company also mitigates risk and ensures vendor compliance using a single system of record for centralizing information and onboarding.
According to Aaron Strole, owner and partner, transitioning to the Yardi platform and leveraging Procure to Pay has revolutionized how the company handles invoices and payments. “This shift has not only reduced our costs —a savings of about $1.40 per transaction—but has also allowed us to adapt our workflow to support remote work efficiently, which was critical during the COVID-19 pandemic,” stated .
Attracting talent & focusing on what matters
In addition to benefiting the company with time and cost savings and overall efficiency gains, Strole explained how Capital’s technology shift was instrumental in attracting talented new staff. Their Yardi tech solutions have resonated particularly well with younger employees who are keen to work with advanced systems and reduce mundane tasks. Virtually eliminating low value tasks enhances overall productivity for the company and supports growth. Seamless workflows provided by Procure to Pay help to optimize resource allocation and allow Capital to focus on high-priority objectives by minimizing operational delays and redundancies.
Procure to Pay also facilitates smoother collaboration between departments and improves communication. According to Strole, this synergy strengthens internal operations and boosts organizational efficiency. “Better communication ensures all teams are aligned toward common goals,” said Strole.