STUDENT ACCOMMODATION MANAGEMENT SOFTWARE

Optimise student accommodation management

Deliver the operational efficiency, financial clarity, and leasing performance your investors expect. Drive faster lease‑ups, streamline the entire booking journey, and simplify collections so teams can focus on gains that boost income.

The right tools for every decision-maker in your business

Operational efficiency is your competitive edge. Give your investors the numbers that keep them backing you.

PBSA is a victim of its own success. Strong demand means high volumes: transactions, maintenance requests, move-ins, refunds, all hitting at the same time. The operators winning on returns aren’t just filling beds. They’re running leaner operations that give investors confidence, reduce cost per bed and free leadership to focus on growth rather than firefighting.

Reduce cost per bed without reducing quality

The visibility to run the business, not just report on it

Investor-ready reporting without a reporting cycle

A platform that scales with your portfolio

The platform that protects your return and keeps it growing.

PBSA demand is structural and long-term. But the difference between a good return and a great one comes down to how efficiently the assets are run. Lease-up speed, void minimisation, cost control – every marginal gain compounds across your portfolio. Yardi gives you the visibility to know it’s happening, and the tools to make sure it does.

Lease-up speed drives your return

Give LPs the data that builds confidence

Portfolio-level reporting. Always current

Marginal gains that compound

Built for the complexity of PBSA finance. From single asset to fund structure.

PBSA ownership is complex. You may need to report per property, per investor, per fund entity or all three simultaneously. Most PBSA finance teams have built custom workarounds in general accounting systems. Yardi replaces that with a purpose-built platform that handles consolidations, aggregations and inter-company eliminations natively, at every level of the ownership structure you need.

Reporting at every level of ownership

Bulk transactions – accurately at scale

Live collections, not month-end suprises

Replace custom builds with a proven platform

High demand creates high volume. Give your teams the tools to cope at scale.

Cost-of-living pressures mean students and guarantors are more demanding than ever. At the same time, you’re managing mass transactions, move-ins, maintenance requests and inspections compressed into narrow academic windows. Every hour your team spends on admin friction is an hour not spent on the work that drives operational efficiency and ultimately, your return.

Mass transactions without the friction

Maintenance demand under control

Manage your teams time, not just your properties

PBSA operations. Purpose-built, not adapted

Take control of the booking journey, end to end, on your terms.

You’re responsible for lease-up. You’ve spent time trying to simplify the booking journey, cut the drop-off, reduce the friction, make it faster for a student to go from browsing to booked. But every change means working around a system that wasn’t built for PBSA marketing. Yardi gives you the booking journey you’ve always wanted, configured the way you need it, without losing control.

A booking journey with zero unnecessary friction

Dynamic websites you control

See exactly what is and isn't driving bookings

Market next year before this one ends

Your job is to protect the business. Here's what you need to know.

In PBSA, technology decisions are sometimes handed to IT after the business case has already been made. If that’s where you are, here’s the practical picture: Yardi is cloud-hosted, GDPR-compliant and implemented on a timeline your business controls. Every question your board will ask, you can answer.

GDPR-compliant, cloud-hosted infrastructure

Implementation times to your academic calendar

Support when the business actually needs it

Your data stays secure and auditable

Student accommodation solutions

Dynamic, High-Performance Websites

Content rich websites attract students with real time availability and pricing for cluster flats, apartments, studios, twodios and beds while an intuitive, lead to application workflow connects directly to the booking engine. Configure demographic led weekly or monthly pricing with flexible terms, and control when, and how you market current and future academic periods.

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A Seamless, Single Booking Journey

Provide a seamless, branded experience from the start of the student application, unit selection to move-in. Configure, automate and deliver a fully-digital application process where prospective residents can start the leasing process, provide details, guarantors and sign documents.

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Next-Gen operational tools

Streamline your operations with software designed specifically for student accommodation. Purpose-built for academic cycles. All-in-one leasing, pricing and operational control – tailored for student living.

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Upgrade your customer service

Elevate the student experience by offering seamless digital access to services, communication and community engagement.

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Manage any portfolio type

Drive property value and customer satisfaction with solutions for accounting, maintenance, unit turns, rent collection and more.

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Branded Student App

4.8* rated app that connects students and enhances services. Create a unique, branded app to improve awareness and convenience. Students can view balances, make payments, submit maintenance requests and book amenities.

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Student Accommodation Maintenance Software

Efficient maintenance and unit turnover software for student accommodation. Improve work order tracking, inspections, mobile tasks and turnaround times to keep PBSA properties ready for students.

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Automate and streamline procurement

Automate material procurement, save time, money and gain complete visibility. Streamline invoice processing with online approvals for faster payments, simplify vendor on-boarding, access real‑time budget and cash‑flow insights.

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Improve Construction Management

Easily manage finances for construction and refurbishment projects. Access live data for costing, expense and revenue, track project progress to mitigate risk, and manage vendors across multiple capital projects.

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Measure what you manage

Balance risk and increase revenue by combining in-depth operational data and predictive insights with budgeting, revenue and data oversight tools.

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Enhance Investor Reporting

Strengthen communication with investors to enhance confidence. Manage opportunities, monitor activity and improve collaboration. Provide secure, online access to performance and portfolio data, and opportunity information.

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Products

ID Verify

Give leasing, operations and risk teams the confidence that every applicant is who they claim to be.

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Investment Manager

Simplify collaboration, track investments and improve communication with a branded CRM portal.

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Maintenance IQ

A complete solution for reactive, planned and turn maintenance, with AI built directly into the workflow.

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RentCafe Student IQ

Purpose-built for academic cycles. All-in-one leasing, pricing and operational control – tailored for student living.

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RentCafe CRM IQ

Support the full leasing and resident lifecycle with a customer-centric CRM.

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REACH by RentCafe

Reach more renters, improve results and reduce spend with help from an award-winning agency, self-service tools and a leading ILS.

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Payment Processing for Residential

Empower residents to self-serve payments while your teams get streamlined reconciliation and real-time visibility.

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Voyager Student Accommodation

Designed specifically for student accommodation portfolios, grow your student accommodation business on the industry’s most trusted and intuitive platform. Giving finance leaders and executives real-time control, audit-ready accuracy and the capacity to scale.

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Procure to Pay Suite

Go paperless and reduce manual tasks with an end-to-end procure to pay solution.

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Construction Manager

Streamline construction and mitigate risk on tenant improvement projects.

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Data Connect

Generate infinite measurable presentations of your data through a secure feed from Yardi Voyager to Microsoft Power BI.

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Document Management for SharePoint

Centralise key documents and enterprise information in a secure, mobile-enabled system.

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Aspire

Next generation training technology that delivers personalised learning experiences to unlock employee potential.

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Resources

Maintenance IQ On-Demand Webinar

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Student IQ: Student Amendments – Managing Exceptions

Yardi Living Series: Fresh’s Journey to Smarter Student Living Operations With Yardi

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FAQ

What is the Yardi Student Accommodation Suite?

The Yardi Student Accommodation Suite is a comprehensive software solution designed to streamline property management, marketing, leasing and accounting for student accommodation properties.

What can I do with the Yardi Student Accommodation Suite?

The suite includes property management, accounting, maintenance, marketing, leasing, resident services and more.

How does Yardi Student Accommodation Suite help with marketing and leasing?

It offers tools for online applications, payments and resident services, as well as a digital marketing agency to help attract and engage student renters.

Can the Yardi Student Accommodation Suite handle mass move-ins and move-outs?

Yes, the Yardi Student Accommodation Suite is designed to efficiently manage mass move-ins and move-outs, which are common in student accommodation.

Is Yardi Student Accommodation Suite compatible with other Yardi products?

Yes, it integrates seamlessly with other Yardi products such as Yardi Aspire, Data Connect and more.

Can the Yardi Student Accommodation Suite be customised to fit specific needs?

Absolutely, the suite is highly configurable to meet the unique requirements of different student accommodation properties.

Does the Yardi Student Accommodation Suite offer payment processing solutions?

Yes, it provides complete payment processing solutions for both accounts receivable and accounts payable.

How can I get started with Yardi Student Accommodation Suite?

Contact our sales team to learn how the Yardi Accommodation Housing Suite can benefit your property management operations.

Optimise student accommodation management

The right tools for every decision-maker in your business

Operational efficiency is your competitive edge. Give your investors the numbers that keep them backing you.

Student accommodation solutions

Products

Resources

FAQ

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